Digital Signature Certificate for MCA/ROC Filing: Complete Guide

A Digital Signature Certificate (DSC) for MCA filing is a Class 3 digital key issued by a licensed Certifying Authority. It lets company directors, authorized signatories, and professionals electronically sign forms and filings on the MCA21 V3 portal with the same legal validity as a handwritten signature.

Which MCA/ROC Filings Require a DSC?

Most company and LLP transactions on the MCA21 portal require a DSC. Common filings and actions that need one include:

• Company incorporation: SPICe+ Part B and related forms must be signed with a DSC.
• Annual returns: MGT-7 (annual return) and AOC-4 (financial statements) require DSC-based signing.
• DIR-3 KYC: Directors must use their Individual DSC to complete annual KYC verification.
• Charge creation/modification: CHG-1 and related charge filings need an authorized signatory's DSC.
• Change in company details: Forms such as SH-7 (alteration of capital), PAS-3 (allotment), and various others require DSC signatures.
• ROC compliance updates: Any form submitted under the Companies Act, 2013, that requires authorized signing typically uses a DSC.

Who Needs a DSC for MCA/ROC Filing?

The following people and roles typically need a DSC:

• Company directors: Required for DIR-3 KYC and for signing forms where the director is the authorized signatory.
• Authorized signatories: Company secretaries, CFOs, or any person authorized by the Board to file MCA forms must have an Organisation DSC.
• Professionals: Chartered Accountants (CAs), Company Secretaries (CSs), and Cost Accountants filing on behalf of clients often hold Individual DSCs for attestations and client work.
• Company/LLP itself: Organisation-level filings must be signed using an Organisation DSC mapped to the entity.

Individual DSC vs Organisation DSC for MCA/ROC Filing

Choosing the right type depends on who is filing and in what capacity:

For company-level MCA filings, an Organisation DSC is the correct choice. Directors doing only DIR-3 KYC can use an Individual DSC.

Documents Required for an MCA/ROC DSC

For Individual DSC:

• PAN card
• Aadhaar card (front and back)
• Passport-size photograph
• Active mobile number linked to Aadhaar (for OTP verification)

For Organisation DSC:

• Company PAN card
• Certificate of Incorporation
• Authorized signatory's PAN and Aadhaar
• Board Resolution or Authorization Letter
• Signatory's passport-size photograph
• Active mobile number and email ID for verification

How to Get a DSC for MCA/ROC Filing — Step by Step

1. Select the DSC type — Individual for DIR-3 KYC or professional use; Organisation for company filings.
2. Submit documents online — DSCKart accepts documents via WhatsApp for quick processing.
3. Complete Video KYC / OTP verification — a Certifying Authority requirement to confirm identity.
4. Receive your Class 3 DSC — download the certificate or collect the USB token, depending on your package.
5. Register on MCA21 V3 — map your DSC to your user profile on the MCA portal to begin filing.

DSCKart's process is designed for fast turnaround. Most orders are approved within 15 minutes of document submission.

DSCKart vs Typical DSC Provider

Frequently Asked Questions